Bills and receipts, coded before you open them
Forward a supplier bill or snap a receipt. Accountly reads it, checks the supplier's TRN, picks the account and VAT treatment, and sends it for approval.
How it works
- 1
Drop it in
Upload, email or photograph a bill or receipt. PDFs and photos both work.
- 2
AI reads and codes it
Supplier, TRN, totals, VAT and the right account are filled in, with a confidence score.
- 3
Approve and pay
Bills over your limit go to a second approver. Approved bills are ready to pay.
Inside Bills & expenses
Receipt reading
Totals, VAT, dates and supplier details come straight from the document.
Blocked VAT checks
Input VAT that can't be recovered, such as entertainment, is flagged before it reaches your return.
Approvals
Set limits, such as bills over AED 10,000, that need a second person to approve.
Purchase orders
Raise purchase orders to suppliers and keep them with the bills they lead to.
Petty cash and staff expenses
Track petty cash floats and staff claims with receipts attached.
Payables ageing
See what you owe and when, so payment runs are planned rather than rushed.
Questions
What if the AI gets it wrong?
Nothing posts without a person's approval. You correct the line before approving, and the change is logged.
Do you check the supplier's TRN?
Accountly checks that the TRN is present and correctly formed on every bill where input VAT is claimed.
Can staff submit expenses from their phone?
Yes. A photo of the receipt is enough to start a claim.